Stationery ► Email signature - updated February 2012

Email signature

Personalised details should be typeset line for line, as shown in the example, above.

1. Typeset senders name, 10pt Arial bold, upper and lower case, ranged left.
2. Typeset senders job title, 10pt Arial, upper and lower case, ranged left.
   Insert a line space after the job title.
3. Typeset 'Ultra Electronics', 10pt Arial, upper and lower case, ranged left.
4. Typeset business name, 10pt Arial, all capitals, ranged left.
5. Typeset address details, 10pt Arial, upper and lower case, ranged left.
   Insert a line space after the address details.
6. Typeset senders email address, telephone, fax and mobile (cell) numbers, 10pt Arial, upper and lower case, ranged left.
   Insert a line space after the mobile (cell) number.
7. Typeset web site address, 10pt Arial, upper and lower case, ranged left.
8. Typeset link to Ultra Facebook page 'www.facebook.com/UltraElectronics' (optional), 10pt Arial, upper and lower case, ranged left.
   Insert a line space after the web site address or after the Ultra Facebook page URL, if it is included.
9. Typeset exhibition participation announcement, 10pt Arial, upper and lower case, ranged left. For emphasis text can be coloured blue and typeset in Arial bold, upper and lower case.
   Use of the relevant exhibition logo is not permitted.
   Insert a line space after the exhibition participation announcement.
10. Typeset disclaimer and any legal information that may be required, 8pt Arial, upper and lower case, ranged left.
    This information may vary dependent on your country and jurisdiction, you should check with your Company Secretary or Legal Counsel for the correct wording.

Please do not insert the Ultra logo or other logos, icons or 'smileys' in your signature. Do not include dashes in phone numbers.

In Outlook 2003

Select ‘Inbox’. From the ‘Tools’ menu, select ‘Options’. Select the ‘Mail Format’ tab. Near the bottom right,
select ‘Signatures’. Select ‘New’ to input your information, following these e-mail guidelines, you can copy
and paste a template from the column on the right and enter your own information.

Select ‘Arial Regular 10’ for all text except for the disclaimer/legal information which is ‘Arial Regular 8’. All text is in black except for the senders email address which is blue.

First and last name should be ‘Bold’.

When finished, hit ‘Finished’. From the ‘Signature Picker’ window, highlight your desired signature for ‘new
messages’ and for ‘replies and forwards’ and select ‘OK’.

On a Blackberry™/PDA

Following one of the examples shown here:

Firstname Lastname | Job Title Ultra Electronics BUSINESS NAME Tel: +1 234 567 8911 Cell: +1 234 567 8911 Email: firstname.lastname@ultra-business.com

Firstname Lastname | Job Title Ultra Electronics BUSINESS NAME Tel: +44 1234 567890 Mobile: +44 1234 567890 Email: firstname.lastname@ultra-business.com

Connect your device to your desktop.

On your desktop, go to the Desktop Manager application.

Click on e-mail settings.

From the Word template opposite copy and paste one of the examples and edit as necessary.

Synchronize your device.

Disconnect.

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